A more economical ECM solution for MDOT

The Mississippi Department of Transportation has replaced its legacy enterprise content management (ECM) system with a Microsoft SharePoint 2010 solution. The department made the decision to cut the cost of licenses and maintenance, and to gain an enterprise taxonomy and solution better designed for the MDOT knowledge worker.

Ken Slay, ECM project manager for MDOT, says, "MDOT was essentially at a fork in the road regarding our ECM strategy. We decided to move in a different direction and formed an ECM team to gather requirements and complete vendor evaluations. Ultimately, MDOT selected SharePoint 2010 because it provided a lower cost and better ROI than any other vendor. We were impressed with the significant improvement in features over MOSS 2007, and Microsoft was already a key business partner."

MDOT chose KnowledgeLake for the document imaging component of its SharePoint 2010 solution, because it could handle the capture and classification of millions of paper documents via its existing scanning devices, according to KnowledgeLake. Furthermore, the solution provides a way to move other electronic content to SharePoint for enterprise consumption.

Slay says, "We wanted the best of breed for our SharePoint 2010 document imaging solution. KnowledgeLake provides the best overall integration with SharePoint, and it has the best integration with Microsoft Office."

MDOT is also using FAST Search for SharePoint, which--during an ROI analysis--indicated potential savings of $300,000 to $800,000 over six years for MDOT.