County redacts to a new law

The Marion County Clerk of the Circuit Court (www.marioncountyclerk.org) has implemented an automatic indexing and redaction solution to become the first county in Florida to complete a state-mandated redaction project.

Under Florida's current public records law, citizens are responsible for requesting that private information be removed or redacted from public documents. Under the state's new law, clerks of court become responsible for ensuring that social security, credit/debit card and bank account numbers are confidential.

With new technology from Kofax (www.kofax.com) and Computing Systems Innovations (www.csisoft.com), Marion County was able to process and redact private information from 7 million pages of official records in seven weeks, according to a recent press release from Kofax.

"CSI and Kofax presented an integrated and efficient approach to dealing with redaction, the imaging of paper documents and the automatic indexing of information," says David Ellspermann, Marion County Clerk of the Circuit Court. "In addition to ensuring that we meet the redaction requirements issued by the state and protecting the privacy of our citizens, the solution positively impacts the productivity of our internal resources."

The solution melds Kofax's Ascent platform and CSI's IntelliDact redaction software for imaging, processing, indexing and redacting as part of a scanning workflow. No additional software purchase or integration efforts were needed. After a public record is scanned and digitized with Ascent Capture, IntelliDact's unstructured data recognition technology indexes and redacts information.